How to set auto response email in Outlook

auto reply

Setting up an auto reply email in your Outlook is real easy. Its most efficient when you are on vacations or out of your workstation and you want to send an auto reply for your incoming emails.

To set up an auto response email or auto reply email in your Outlook account. you need to follow below steps.

Step 1: Compose a new email which you want to use as your auto reply email. and save as an outlook template. save as outlook email template

Step 2: Goto Tools Menu -> Rules and Alerts -> New Rule create rules

Step 3: Select Check messages when they arrive option in the rules list and hit Next. You will see a list of conditions in the new window. select a most suited condition for you (e.g. Sent only to me) and hit Next. set auto reply in outlook

Step 4: In the next window you will see a list of actions. Select Reply using a specific template. You can see in the picture above you can see the hyperlink “a specific template”.

Step 5: Clicking on that link will open a window where you will get an option to either use standard templates or user templates in file system. Here you have to choose user templates in file system. Now browse the template you have made in step 1 and select the template. Click Open button.

Step 6: After Clicking Next you will see a list of exceptions. you can skip this and click Next Button. Now just finish the wizard by clicking Finish Button.

create auto reply email in outlook

So this way template you created has been set as an auto reply message for incoming emails.

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  • http://birdnco.co.uk Pete

    What happens is your PC re-starts whilst you are away? Does the auto reply stop automatically until you actually re-start it manually?

    • http://www.nextrollout.com/ Priyanka

      hi pete,

      the auto reply will still work even when your computer restarts. the setting once done will still be working. thanks for stopping by. hope you have set the auto reply in your outlook successfully :).